How to use Gmail with my domain?
Before starting you will need the account details that were sent to you for your new email account so you can configuration your Gmail to access it.
Enable POP for your mail account in Gmail
With your email settings at hand, you can now proceed with enabling the POP3 service for your email in Gmail. The Post Office Protocol version 3 (POP3) is responsible for receiving emails. Using it for your domain’s mail configuration, you basically instruct Gmail to download all your messages from the hosting email server.
In that manner, you will be able to receive and store your business emails in your Gmail. On the other hand, doing that will eventually lower the storage space usage in your web hosting account.
To enable POP3 for your mail account, log in to the www.gmail.com interface from your browser. Then, click on the gear button in the upper right corner and choose “See all settings” to go to the Settings page.
On that page, you can find the section “Check mail from other accounts” and click on the “Add a mail account” button next to it.
A pop-up window will appear where you can start with the configuration by adding your email address.
The next step is to allow Gmail to “Import emails from your other account” using POP3.
Gmail will ask you to enter the POP settings for your domain-related email address on the following screen. Type in the following settings in the respective fields if you are a SiteGround client:
- Username: myemail@domain.com
- Password: The password you’ve chosen for this email address
- Incoming server: mail.domain.com
- POP3 port: 995
Note: You should replace myemail@domain.com with your actual email address.
On this screen, you can choose to “Leave a copy of retrieved messages on the server” and use a secure connection (SSL). When you have chosen the desired options, click “Add Account,” and Google will confirm that it has added your email account.
Enable SMTP in Gmail for your email address
Once you see the confirmation, Gmail will download all the messages from your email hosting. In fact, each mail that arrives will go into your Gmail inbox, and a copy of it will remain on the server. You will be able to read them, however, you would not be able to reply just yet since the SMTP service is not enabled.
As you can see in the screenshot above, Gmail will also ask you if you want to be able to send emails from the same address. After you confirm this, you will have to allow Gmail to treat that other email address as your alias.
When that is done, Gmail will prompt you for your server’s SMTP settings, and you can use the ones below:
- Outgoing server: mail.domain.com
- SMTP port: 465
Verify your domain name with Gmail
The last step in this process is to verify your domain name by clicking the link you will receive in your @gmail.com inbox.
This will load a browser tab to confirm that Gmail can send emails from your domain-related email.
As soon as you confirm this, you are all set for managing your website emails with Gmail. Next time when you want to send a message from your domain email address, you can simply select it from the From drop-down menu.
To be sure that everything is set correctly, it will be best to try sending back and forth test mails. If there is a configuration issue, you may receive an error message, and you may need to review your settings in Gmail.
To conclude, you can use the Gmail SMTP server to configure different applications to send email from your @gmail.com address. Additionally, you can set up Gmail with your own domain email for managing your business correspondence. Follow the steps above and you will achieve either of the configurations successfully.